Information about the programme

The programme Erasmus+ is an international European Union programme supporting the exchange of students and lecturers between universities participating in it. The programme offers two main forms of exchange: 1-2 semester study placements at partner universities and internships ( at least 3 months). The programme is chiefly oriented towards the exchange within the European Union, but it also involves cooperation projects organised with universities outside Europe.

The programme is administrated at the university by its Department of International Cooperation. The webpages of the Department offer complete information on the exchange including financing principles and regulations of enrolment. The Faculty organises enrolments for placements as part of its cooperation with European universities. Enrolments for internships and exchange with institutions outside the EU are organised directly by the Department of International Cooperation.

All students leaving for placements under their degree programmes are obliged to adhere to uniform procedures of preparation for placement and approval of their achievements after their return. Hence, the regulations provided here are binding for both students who are qualified for placement by the Faculty and those who are to leave under other programmes.

For more information about the programme, please visit the websites of

the Department of International Cooperation (DIC) of Wrocław University of Science and Technology in the Degree programmes/Erasmus+ the Polish office of the Erasmus programme+

Enrolments organised by the Faculty

Enrolments for the Erasmus programme are held once a year and apply to all placements planned for the subsequent academic year. They are organised jointly by DIC and the Faculty. The enrolment process begins with a university-wide orientation meeting where the qualification procedure and enrolment calendar are explained. The meeting is always organised at the beginning of the summer semester (in February/March). The exact date of the meeting is announced on the webpages of the Department of International Cooperation. Also, a relevant announcement is published in the News of the Faculty of Electronics.
A faculty meeting, whose date and venue are announced in the university-wide meeting, is held for students applying for placements.
Up-to-date lists of scholarships under the Erasmus+ programme are published by the Department of International Cooperation. When choosing a university, candidates should pay special attention to the following information:

• Whether the Faculty of Electronics (W-4) is a party to an agreement in the university list. Enrolments at the faculty level are held exclusively for placements at universities with which our Faculty has entered into agreements. If the placement applied for is at the disposal of another faculty, such an application will not be considered. After enrolments at the faculty level are completed, there is a possibility of applying for placements provided by another faculty (whose degree programme is similar) which have not been distributed. In such an event, one needs to be entered in the reserve list of the Faculty of Electronics. After enrolments are completed, the candidate must contact the Erasmus coordinator at a different faculty who may grant a permission to make placements available (unless it breaches the agreement concluded with the partner university).
• Whether the university offering placements provides courses in English for the relevant cycle of studies. Students pursuing their engineer degree programme cannot be qualified for placements if the partner university expects 2nd cycle students.
• Whether the degree programme in the agreement is consistent with the candidate’s degree programme. As a rule, with this stipulation, the agreement determines faculties whose courses it will be possible to choose. Partner universities only to a limited extent permit students to choose courses from different faculties.

The Faculty’s coordinators of the programme  

Dariusz Caban, PhD, Eng phone: 320-28-23 email: Dariusz.Caban@pwr.edu.pl  

Piotr Słobodzian, PhD, DSc, Eng phone: 320-45-83 email: Piotr.Slobodzian@pwr.edu.pl

The schedule of enrolment procedure for the current academic year, along with the up-to-date time-frames and deadlines, is provided every year on the website of DIC. Below are additional requirements enabling the effective performance of the Faculty’s activities.

• University-wide orientation meeting which opens the procedure of enrolments for placements in the current academic year.
• Faculty orientation meeting dedicated to the procedure of enrolments for placements available to students of the Faculty of Electronics (room 38/39, C-4) - during the week after the university-wide meeting.
• The final date for the submission of applications (template available here ») is established on the day falling two days before the deadline for conveying the list of persons required to take a language examination at DIC (in accordance with the current schedule, annually made available on the Faculty’s website). Applications must be submitted to Anna Kolman, MA (room 108, C-5).
• Conveying candidate lists to DIC - in accordance with the University schedule.
• Language examinations for candidates who do not hold relevant certificates - in accordance with the University schedule.
• The ultimate date for completing applications - 4 days before the enrolment results are announced. End of enrolments and the announcement of the preliminary main and complementary lists - in accordance with the University schedule. The lists will be available in room 108, C-5. University-wide orientation meeting for students preparing to leave for their placements. Obligatory attendance of all those qualified for the main and complementary lists. The ultimate date for submitting appeals to the Dean against the preliminary lists of students who qualified - 7 days of the announcement of results. The date is postponed if it falls on a day during a break from classes. Appeals must be submitted in writing to Anna Kolman, MA (room 108, C-5).
• Signing of documents (Learning Agreement) by the Faculty coordinator of the Erasmus+ programme (submitting documents for signing - room 108, building C-5). Signed documents must be submitted by students at the Department of International Cooperation, building A-1, rooms 255-256 - in accordance with the University schedule.
• Submission of applications for personal subsidies for people with a high degree of disability - in accordance with the University schedule.

Formal criteria

Students pursuing their engineering, master’s or doctoral programmes are eligible for the programme. During their stay abroad, the participant must be actively involved in studying (they cannot be after studies, Dean’s leave, or leave for professional purposes, etc.). When leaving for their placement, the participant cannot be behind in their studies (they cannot have any credit deficit, even one permissible by the regulations of studies). Students against whom a disciplinary punishment has been adjudicated cannot apply for a placement under the programme.

The University’s Student Enrolment Principles (published on the webpages of the Department of International Cooperation) are in force along with supplements adopted by the Faculty and published on the webpage. Under the Erasmus+ programme, participants are eligible for a scholarship for up to a total of 12 months in each cycle of studies (Eng, MSc, and PhD) irrespective of whether they are studying at another university, faculty or pursuing their degree programme. This includes study placements and internships under the Erasmus+ programme and other student exchange programmes.

At the time of qualification, the student must have a record of at least 1 completed semester of an engineering programme. Due to the shortened 7th semester of engineering programmes, the Faculty doesn’t grant permissions for placements in this semester. Students in their 3rd year can apply for a placement in the 1st semester of their MSc programme - they will be qualified conditionally (to reserve lists). Transfer of such students to main lists will take place after their admission to 2nd cycle courses at Wrocław University of Science and Technology. When planning a placement in this period, one must take into account that it will be possible only in March (after the matriculation ceremony), which may be inconsistent with the academic calendar of the university organising the placement.

Qualification procedure

Only students who attain very good grades and are sufficiently prepared for classes in a foreign language will be qualified for placements abroad. The following qualification procedure is in force:

• According to the schedule, the candidate must submit a qualification application (in room 108, C-5). The application form (pdf file) is available here ».The application must be accompanied by a copy of a document which is the basis for an exemption from the language examination (original document should be available for inspection).
• The programme coordinator refers students to a language examination held by the Department of Foreign Languages or exempts them from the examination if they are holders of a relevant certificate.
• After the announcement of language examination results, it’s possible to amend a qualification application. In particular, the student can change their preferences as to the university for whose placement they are applying.
• The Faculty’s qualification committee announces main and reserve lists of persons who have been qualified for placements. The qualification is conducted independently for every university, with preferences provided in the application (the student must indicate their first choice university and two additional ones).
• Candidates are entitled to appeal against the committee’s decision to the Dean of the Faculty of Electronics.
• After the qualification, the student begins preparing their documents for the placement. The procedure described in “Information for students leaving for placements” is in force. Faculty-specific and university-wide procedures must be adhered to (procedures are complementary to each other as opposed to substituting each other).
• The final decision with respect to the student’s admission to a placement is made by the university organising the placement after it processes applications.

Qualification criteria

• Academic results - the average grade obtained over the 4 semesters preceding qualification (or fewer, if results for 4 semesters are unavailable) is taken into account. Students who obtained an average grade significantly below 4.0 will not be qualified even if there are no candidates with higher average grades. The average grade is included in the calculation with a balance of 2.
• Command of a foreign language - examination grade. In the event of exemption on the basis of a C1 level (or higher) certificate - 5 points. In the event of exemption on the basis of a B2 level certificate - grade on the certificate. Exemption on the basis of a grade received in a B2.2 course - final grade received in the course. Grades received in language courses held outside the university are not taken into account, regardless of the level of advancement. The foreign language grade is included in the calculation with a balance of 1. Students who have failed the examination (and aren’t exempt from it) will be removed from the candidates’ list.
• Additional points will be given to students actively participating in the Erasmus Student Network community. For some scholarships, it is necessary to become involved in certain educational and research tasks (e.g. in scientific circles) before becoming eligible for applying. Also in such cases, the candidate receives additional qualification points. The total number of additional points cannot exceed 3.

Application Form / Learning Agreement

These are documents required by the Erasmus+ programme. Instructions for the preparation/filling out thereof can be found on the webpages of the Department of International Cooperation. Additionally, they are presented in the university-wide meeting. The documents are signed by the Faculty coordinator of international exchange. A full set of documents, i.e. the number of copies required by the exchange programme and one copy for the coordinator must be submitted for signing.

Individualised Education Plan

When choosing a degree programme curriculum abroad it’s important to try to make it match, as closely as it’s possible, the curriculum one is pursuing under their degree programme and specialisation at the Faculty. However, certain changes are unavoidable due to differences in partner universities’ curricula and programme calendars. Owing to the above, students leaving for their foreign placements pursue their programmes following an individualised education plan (IEP), in accordance with §9 item 11 of the Regulations of Studies at Wrocław University of Science and Technology (2015).

The preparation of IEP is a procedure that precedes the signing of the Learning Agreement. The Learning Agreement is always signed by the Faculty’s coordinator of international exchange, and - in the case of certain programmes - also the Dean. It must be consistent with the previously agreed individualised education plan. Signatures under the Learning Agreement cannot be obtained before completing the procedure of IEP arrangements. One set of documents along with an agreed individualised education plan is stored with other Faculty’s documents.

The individualised education plan is arranged following the procedure applicable at the Faculty of Electronics. The curriculum plan is developed by the student with the approval of their academic supervisor, using the following form (pdf or doc). The curriculum plan must be approved by the degree programme/specialisation supervisor and the Vice-Dean in charge of the course of studies.

Permission for placement

After the completion of a semester and obtainment of an acceptance from the university that organises the placement, the candidate must obtain the Dean’s permission for placement. The document is a formal declaration of departure for placement communicated to the Faculty. If for any reason, the departure for placement does not happen, the candidate must report it to the Dean’s Office. The student fills out the form of permission for placement (template available on the webpages of DIC) and submits it for signing in room 108, C-5.

Enrolment for classes at the Faculty of Electronics

A student departing for a placement abroad shouldn’t enrol for courses in the country unless the agreed curriculum plan includes the completion thereof at WUST. It often happens that during the enrolment the final decision is not known (no arrangement with the university offering the placement, no visa or promise). In such cases, one must enrol for all courses required by the curriculum. After obtaining a permission for placement, the candidate must make sure that they cancel their enrolment.

Changes to the curriculum plan of studies pursued abroad

Necessary changes

A curriculum plan for studies pursued abroad is arranged based on the offerings of universities that organise placements. Usually, at this point, schedules of classes and cancelled courses are not known. Therefore, it often turns out that the curriculum plan planned under the Learning Agreement is impossible to attain. In such an event, one must agree on a new curriculum of their individual study programme with their supervisor, in the shortest possible time, and on this basis fill out the form of changes to the Learning Agreement.

Agreement on changes to ISP

Changes to ISP are subject to an agreement following a procedure analogous to that with respect to its establishment and must use the same template ». the new curriculum plan should be agreed on with the supervisor and approved by the Head of the degree programme and Vice-Dean for student affairs. After the student’s return from their placement, when approving the completion of the courses done abroad - only those of them are taken into account that were completed in accordance with ISP.

Approval of changes to the Learning Agreement

Changes to the Learning Agreement are approved by representatives of the university offering the placement and the Faculty’s coordinator of the Erasmus+ programme. Approval of changes at the Faculty is conditional upon their accordance with ISP. In special cases, when the student is already abroad and the university offering the placement requires changes to the Learning Agreement to be approved, the coordinator may do it based on the ISP curriculum agreed on only with the supervisor. After their return to the country, the student must make sure that full agreement is attained.

Approval of the completion of courses pursued abroad

Obligations of a student returning from their placement abroad

A student returning from their placement abroad must account for their scholarship in accordance with the conditions of the agreement. For this purpose, they need to furnish the required documents to the Department of International Cooperation.

Approval of the completion of courses

At the Faculty, the student submits an application to the Vice-Dean for the approval of the completion of foreign courses and transfer of grades obtained on them (following the template »). The application must be filled out on a computer, following the instructions included in the template. Only the grades obtained on courses completed in accordance with the approved ISP curriculum are transferred. A Transcript of Record from the foreign university must be attached to the application (original document or its copy attested by DIC).

Data included in the application must be verified by the programme coordinator. For this purpose, it must be submitted in room 108, C-5. After the application is attested by the coordinator, the student personally meets with the Vice-Dean responsible for the course of studies in order to transfer grades. When attending the meeting, the student should have their approved application, Transcript of Record, and the up-to-date ISP curriculum.

Principles for establishing credits and grades

The application for the approval of the completion of courses includes a list of courses along with credits and completion/examination grades assigned to them. The principles for establishing credits and converting grades are stipulated in the faculty regulations adopted by the Curriculum Committee. The regulations can be found here »

Conditional enrolment for a semester

If a student has not received the results of their examination and information on their completion of courses until the time of enrolment for another semester, they can be enrolled on a conditional basis. Thus, they are entitled to sign up for courses and continue their degree programme. After receiving their results, the student must immediately have their courses under the foreign placement approved as completed, under pain of invalidation of their conditional enrolment. The decision on conditional enrolment is made by the Vice-Dean upon the student’s request.

1. A candidate applying for an individualised education plan should meet the following requirements:
   • complete the full curriculum of the first two years of their degree programme;
   • obtain an average grade of more than 4.50 in the courses they have so far completed;
   • in special cases, the Dean may grant a permission for a candidate’s pursuing an individualised education plan despite their lower average grade (e.g. study placement abroad under the Erasmus programme);
   • furnish a draft of the individualised education plan agreed on with their academic supervisor, who can be an academic teacher holding a doctoral or higher degree.
2. The curriculum plan should be approved by the president of the Curriculum Committee for the specialisation pursued by the candidate.
3. The courses swapped out should be equivalent in terms of numbers of hours, and after the introduction of credits - also numbers of credits.
4. An individualised education plan should meet all requirements specified by minimum curricula established by the General Council of Higher Education.
5. The permission for a candidate’s pursuing an individualised education plan is granted by the Dean.
6. Additionally, the Dean approves individualised education plans. The approval is granted in the last week of the examination session.
7. Based on: Resolution of the Council of the Faculty of Electronics adopted in the meeting of February 21, 2001.